Privacy Policy

We may collect personal information that you voluntarily provide through the conference website, including when you complete the 2027 interest form, contact us, sign up for communications, or otherwise interact with the website. This information may include: your name; email address; telephone number; church or organization; mailing or billing address; ticket and registration information when registration opens; payment and billing information; communication preferences; information included in messages or inquiries you send to us; and other information you choose to provide in connection with the conference.

Payment information may be collected and processed by a third-party payment processor. We generally do not receive or store complete payment card numbers, security codes, or other sensitive payment credentials.

We may also automatically collect limited technical information when you visit the website, such as: Internet Protocol ("IP") address; browser type and version; device type; operating system; pages viewed and links accessed; date, time, and duration of visits; and general website usage information.

When you sign up through the 2027 interest form, we collect your name and email address, along with your optional phone number, optional church or organization, optional answer to what you are most looking forward to, and optional comments.

Interest-form information is used solely to contact you about Soul of a Woman Conference 2027, including to let you know when registration opens and to share early-bird details. The information is sent to admin@sowconference.org. We do not sell it or share it for third-party marketing.

If you would like to be removed from the interest list, email admin@sowconference.org and ask to be removed. We will honor your request and will continue to retain only information we are required or permitted to keep under this Privacy Policy.

We may use personal information for the following purposes: responding to questions, requests, and support inquiries; notifying interest-list subscribers when registration opens and sharing early-bird details; processing and managing conference registrations and ticket purchases when registration opens; sending registration confirmations, receipts, reminders, schedule information, and other event-related communications; providing information about the conference, The Ark Church, Soul Sisters Ministry, and related ministry activities; sending newsletters or other communications when you have requested or authorized them; improving the website and overall attendee experience; understanding website usage and identifying technical issues; maintaining records for accounting, administrative, security, and legal purposes; preventing fraud, misuse, or unauthorized activity; and complying with applicable law, legal process, or governmental requests.

We will not use your personal information for purposes materially different from those described in this Privacy Policy without providing additional notice when required.

If you sign up for the 2027 interest form, we may send you information about Soul of a Woman Conference 2027, including when registration opens and early-bird details. When registration opens and you register for the conference, we may also send communications necessary to administer your registration and provide important information about the event, including confirmation messages, payment receipts, schedule updates, location details, cancellation notices, and other operational information.

Where permitted by law, we may also send information about future events, ministry programs, or other communications from The Ark Church or Soul Sisters Ministry. You may opt out of non-essential marketing communications at any time by: clicking the unsubscribe link in the applicable email; contacting us using the information in the "Contact Us" section; or following any additional opt-out instructions provided in the communication.

Even if you opt out of marketing communications, we may continue to send transactional or administrative communications related to your registration or other services you have requested.

The conference website may use cookies, pixels, tags, local storage, and similar technologies to operate the website and improve your experience. These technologies may be used to: remember preferences; maintain website functionality; support the interest form and, when registration opens, registration and payment processes; understand how visitors use the website; measure the effectiveness of communications and promotional efforts; analyze website performance; and help detect security issues or fraudulent activity.

Some cookies may be placed by third-party service providers that perform analytics, payment, registration, hosting, or communications services on our behalf. These providers may collect information about your device or website activity in accordance with their own privacy policies.

Most web browsers allow you to control or disable cookies through browser settings. Disabling certain cookies may affect the functionality of the website, including registration or payment features.

We may use analytics services to help us understand website traffic, visitor behavior, and website performance. Analytics providers may collect information such as your IP address, device information, browser information, pages visited, and general geographic location. Analytics information is generally collected in an aggregated or de-identified form. We may use this information to improve the website, registration process, communications, and conference planning.

We may share personal information with trusted third parties when reasonably necessary to provide services, administer the conference, operate the website, or carry out the purposes described in this Privacy Policy. These third parties may include: payment processors; event registration and ticketing platforms; website hosting and technology providers; email, messaging, and communications platforms; analytics providers; fraud prevention and security providers; customer service or administrative service providers; and professional advisers, such as legal, accounting, or financial professionals.

These service providers may access or process personal information only as reasonably necessary to provide services to us or on our behalf. They may be subject to their own privacy policies and terms.

We may also disclose information: to comply with applicable law, regulation, legal process, subpoena, or governmental request; to protect the rights, property, safety, or security of The Ark Church, Soul Sisters Ministry, website users, conference attendees, or others; to investigate suspected fraud, abuse, security incidents, or violations of applicable terms; in connection with a restructuring, transfer, or other organizational transaction; or with your consent or at your direction.

We do not sell or rent your personal information for monetary consideration. We also do not share personal information with third parties for their independent marketing purposes except as disclosed to you or with your consent where required.

Information may be shared between The Ark Church and Soul Sisters Ministry when reasonably necessary to administer the conference, provide requested communications, support ministry activities, or fulfill the purposes described in this Privacy Policy. We limit access to personal information to individuals and service providers who have a legitimate need to access it for these purposes.

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. However, no method of transmitting or storing information is completely secure. We cannot guarantee the absolute security of information provided through the website or transmitted over the internet. You are responsible for taking reasonable steps to protect the security of your own devices, accounts, and communications.

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including: processing and documenting conference registrations; providing requested services and communications; maintaining financial, tax, accounting, and administrative records; resolving disputes and enforcing agreements; preventing fraud or misuse; and complying with legal, regulatory, insurance, or reporting obligations.

When personal information is no longer reasonably needed, we may securely delete it, anonymize it, or otherwise dispose of it in accordance with our administrative and legal obligations. Some information may remain in backup systems for a limited period after deletion from active systems.

Depending on your location and applicable law, you may have the right to: request access to personal information we maintain about you; request correction of inaccurate or incomplete information; request deletion of personal information, subject to legal and other applicable exceptions; request information about how your personal information is collected, used, or shared; opt out of marketing communications; withdraw consent where processing is based on consent; and exercise other rights provided by applicable law.

To submit a privacy request, contact us using the information in the "Contact Us" section. We may need to verify your identity before completing a request in order to protect your information and prevent unauthorized disclosure.

We may retain certain information when required or permitted by law, when necessary to complete a transaction, to comply with legal obligations, to resolve disputes, or for other legitimate purposes. We will not discriminate against you for exercising a privacy right available under applicable law. If you are dissatisfied with our response, you may have the right to contact the appropriate privacy or consumer protection authority in your jurisdiction.

The conference website is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information online from children under 13 without legally required parental consent. If you believe that a child under 13 has provided personal information through the website, please contact us promptly. We will take reasonable steps to investigate and delete the information when appropriate. Parents and guardians should supervise children's use of the internet and should not permit children to provide personal information through the website without appropriate supervision and consent.

The conference website may contain links to third-party websites, social media pages, payment services, registration platforms, or other services. These third parties may collect information directly from you and may have their own privacy policies, terms, and security practices. We are not responsible for the privacy practices, content, or security of third-party websites or services. We encourage you to review the applicable privacy policies before providing personal information to any third party.

Ticket purchases and other payments may be processed through a third-party payment provider. Payment providers may collect and process payment card information, billing information, transaction details, and related information under their own privacy policies and terms. We do not generally store complete payment card information on our systems. Questions concerning a payment processor's handling of payment information should be directed to the applicable payment provider.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or conference operations. When we make changes, we will revise the "Last updated" date at the top of this Privacy Policy. The updated Privacy Policy will be posted on the conference website and will become effective when posted unless otherwise stated. We encourage you to review this Privacy Policy periodically.